iOS & Android beta now open

School life,
organised by itself.

SchoolSphere turns school emails, newsletters, paper letters and WhatsApp messages into calendar events — automatically. Never miss a trip, forget the PE kit, or double-book a party again.

1
Install TestFlight Apple's free beta app — do this first
2
Join the iOS beta No code needed
Get it on Google Play See it in action
Connect Gmail or Outlook once — every school email synced after UK GDPR compliant — read, extract, delete All events. All clubs. One sphere.
SchoolSphere home screen — AI weekly briefing and what needs attention
School email Paper letter WhatsApp message A voice note → A calendar event, in seconds
See it work

One school email in. A sorted week out.

This is the part that feels like magic. Connect your inbox once and SchoolSphere reads every school email as it arrives — handing back the date, the kit list, the payment and the deadline, already organised for the right child.

Pulled out automatically — date & time · which child · what to bring · £12.50 payment · permission deadline · location
Features

Everything school life throws at you, in one place

From sports day to birthday parties, school trips to club schedules — SchoolSphere keeps your whole family's school life in sync.

Connect once, synced forever

Connect Gmail, Outlook or iCloud a single time and every school email syncs automatically from then on — as the school sends them. On other providers, forwarding does the same job.

Smart Add

Paste any school email, message or newsletter and the AI instantly pulls out the event, date, time and what to bring — ready in one tap.

Scan a letter

Photograph any paper letter from the book bag. SchoolSphere reads it, extracts the dates and requirements, and files them for you.

WhatsApp assistant

Message your SchoolSphere number and it adds events to your calendar — invites, appointments, trips. It can answer questions about your school too.

School Gate

Search your school and SchoolSphere imports its term dates, clubs and newsletters automatically. No setup, no waiting on the school.

AI weekly briefing

One tap gives you a plain-English summary of the week — what's on, who needs what, and the reminders that actually matter.

And the rest of family life, handled
Voice input at the school gate
What-to-bring checklists
Birthday party planner & RSVPs
Clubs & activities that repeat
Sports fixtures & kit reminders
Medical & play-date tracking
PE days, set once
Calendar export & sync
Smart reminders, per event
Family sharing for partners & carers
Holiday club booking
Search across everything
A look inside

Your whole family's week, colour-coded

Every child, every club, every appointment — on one calendar, in the app's own colours.

SchoolSphere month calendar with colour-coded events per child
One calendar, every child

Filter by child, see term dates and inset days, and tell events apart at a glance.

SchoolSphere AI daily briefing — schedule, weather, kit reminders and actions
Your AI briefing, every morning

Schedule, weather, kit reminders and what needs action — your week summarised in plain English.

How it works

From school email to calendar event in under 30 seconds

No manual typing. No copy-pasting dates. SchoolSphere does the work so you don't have to.

Connect your inbox

Connect Gmail or Outlook in one tap, or iCloud with an app-specific password. On Yahoo or another provider, set up forwarding instead — a one-time step.

Schools email as normal

Newsletters, trip letters and reminders arrive exactly as they do now — you don't change a thing.

AI reads & extracts

It pulls out the date, time, requirements and which child the event is for — then deletes the email.

Events appear

Events land in your calendar with reminders set, and you get a notification. Done.

Paul Spiteri, founder of SchoolSphere
From the founder

Like a lot of parents, I was drowning in it.

The school sent things three different ways — an email here, a paper letter crumpled in the bottom of the book bag, the key date buried somewhere in the class WhatsApp chat — and somehow I was still the one who forgot the PE kit, missed the trip deadline, or double-booked a party.

I built SchoolSphere because I wanted one place that just knew. Connect your inbox once, snap a letter, and it sorts the rest — the right date, for the right child, with the reminder that actually matters.

It's early, and we're building it alongside parents like you. If something's missing or not quite right, tell me — I read everything.

Paul Spiteri Founder, SchoolSphere
Our privacy promise

We read it, extract it, delete it

Your emails are private. Our AI reads them only to extract dates, tasks and details — the AI provider keeps nothing and learns nothing from them. The text is saved with your account so events stay complete and can be re-checked, visible only to your household and never shared or used for anything else.

The AI provider keeps nothing

Our AI reads your emails only to extract the event details, and the AI provider doesn't keep them or learn from them. SchoolSphere saves the text with your account so events show full details and can be re-checked — visible only to your household, never shared.

Documents deleted instantly

Photos and PDFs you upload are processed and permanently deleted the moment extraction is complete. No copies are kept.

UK GDPR compliant

Operated under UK law. You can access, export and delete all your data at any time from within the app.

Zero ads. Zero selling.

We never use your data for advertising or profiling, and we never sell it. The subscription is the business model.

Pricing

Free to organise. Premium to automate.

Free during the beta, and free forever once we launch — the full calendar, your children, your family and your term dates. Premium opens the whole app: the AI that reads your school emails, the assistant, and the briefings that hand you the week.

Free
The full calendar, organised by you
£0forever
No card required. No trial clock.
Your calendar
  • ✓Calendar in month, week & side-by-side views
  • ✓Add multiple children
  • ✓Add family & carers to your account
  • ✓Smart Add — manual entry
  • ✓Needs Attention flags
  • ✓Notifications & reminders
  • ✓Light & dark mode
Tracking & school
  • ±Clubs, childminder, parties, medical, play dates, sports & fixtures — manual entry only
  • ±School Gate & school holidays — add one school for term dates
  • ✓Weekly digest
Get started free
Whole app
Premium
School life, organised by itself
£7.99/ month
or £59.99/year — save 37% (under £5/month)
Everything in Free, plus — Automatic capture
  • ✓Email sync — connect Gmail, Outlook or iCloud once (other inboxes forward)
  • ✓Smart Add — paste, scan a letter, upload a photo & voice
  • ✓External calendar push — sync out to Apple, Google & Outlook
The AI assistant
  • ✓WhatsApp Assistant — add events & ask about your school by message
  • ✓In-app Assistant with memory
  • ✓Weather-aware assistant
  • ✓AI briefings — Today, Tomorrow & Weekly
  • ✓School knowledge base — answers drawn from your school
Tracking & school, unlocked
  • ✓Clubs, childminder, parties, medical, play dates, sports & fixtures — all entry types
  • ✓School Gate — add multiple schools for children at different schools
Start with the beta
✓ Included ± Limited on Free
FAQ

Questions parents ask first

Does it read all my emails?

No. If you connect Gmail or Outlook, SchoolSphere only reads emails from senders you've added to your trusted list. It never touches personal or unrelated emails.

Is my data safe?

Your emails are read only to extract dates and details — the AI provider keeps nothing. The text is saved to your household account so events stay complete, and it's never shared or used for anything else. Uploaded documents are deleted the moment processing is complete. We're UK GDPR compliant.

Which email providers are supported?

Gmail and Outlook connect directly via OAuth, and iCloud connects directly over IMAP with an app-specific password. Other providers — Yahoo, BT, Sky — work through email forwarding.

Can my partner or a grandparent use it too?

Yes. Family Sharing lets you invite a partner, grandparent or carer. You control whether they have full access or view-only.

What if the AI gets a date wrong?

Every extracted event is shown to you for review before it's added. You can edit any detail — date, time, title, requirements — before confirming.

What schools does it work with?

Any school. SchoolSphere reads whatever you share with it — it isn't tied to a particular school system, so it works the same everywhere.

Download

Ready to tame the school chaos?

Be among the first to use SchoolSphere — join the iOS beta in two quick steps.

1 Install Install TestFlight Apple's free beta app
2 Then join Join the iOS beta No code needed
iOS betas run through Apple's TestFlight app. Install it first, then tap Join — no code needed.
If TestFlight asks for a code, come back and tap Join again — no code is needed.
Get it on Google Play Opens in Google Play — tap Install
Free during beta · iPhone & Android